Become Part of Our Team

Job Overview:

The Staff Accountant, Accounts Payable and Payroll, is responsible for conducting the day-to-day activities of the accounts payable function, processing payroll, and assisting with general accounting tasks. This position ensures that all invoices, expense reports, and payroll are processed accurately and in a timely manner, while adhering to company policies and procedures.

Duties and Responsibilities:

Accounts Payable (60%)

• Process, review, and verify vendor invoices for accuracy, coding, and proper authorization. 
• Prepare and process weekly payments via ACH transfers and wire payments. 
• Reconcile vendor statements and resolve any discrepancies or outstanding balances. 
• Manage the company’s expense reporting system, reviewing employee and contractor reimbursements for compliance with company policies. 
• Ensure timely and accurate processing of payments to vendors and employees. 
• Assist with maintaining vendor records, including setting up new vendors and updating existing information as needed. 
• Handle inquiries from vendors and internal departments regarding invoices and payment status. 
• Assist with the preparation and filing of annual 1099 forms. 
• Maintain accurate and organized AP files, including supporting documentation for all payments. 

Payroll Processing (20%)

• Process semi-monthly payroll for employees, ensuring accurate calculation of wages, deductions, and benefits. 
• Maintain payroll records and ensure they are up-to-date and compliant with labor laws. 
• Handle employee payroll-related inquiries and resolve issues regarding wages, deductions, and time-off accruals. 
• Assist with payroll audits by providing documentation and reports as needed. 
• Work closely with HR to ensure accurate employee data is reflected in the payroll system. 

General Accounting Support (20%)

• Assist with month-end close processes, including preparing journal entries and reconciling AP subledger to the general ledger. 
• Assist with verifying grant-related financial activities to ensure compliance with grant guidelines and reporting requirements. 
• Coordinate with grant administrators to maintain proper documentation and meet all financial deadlines associated with grant funding. 
• Assist in the preparation of financial statements by ensuring the accuracy of AP and payroll-related entries. 
• Collaborate with the accounting team to improve and automate AP and payroll processes. 
• Assist in audit preparation by providing support and documentation related to accounts payable and payroll activities. 
• Support the accounting team with other duties as assigned. 

Skills/Qualifications/Experience:

• Education: Bachelor’s degree in accounting, finance, or a related field preferred. An associate degree with relevant experience will also be considered.   
• Experience: 2+ years of experience in accounts payable, payroll, or general accounting. Experience in a nonprofit environment or government grant accounting is a plus. 
• Technical Skills: Proficiency with accounting and payroll software (e.g., NetSuite, ADP, SAP, or other ERP systems) and strong Microsoft Excel skills. 
• Attention to Detail: High level of accuracy and attention to detail in all work. 
• Communication Skills: Excellent written and verbal communication skills, with the ability to interact professionally with vendors, employees, and colleagues. 
• Problem-Solving Skills: Ability to research and resolve discrepancies, understanding the root cause of any issues. 
• Time Management: Strong organizational and time management skills, with the ability to meet deadlines in a fast-paced environment. 
• Analytical Thinking: Ability to gather and analyze data to identify discrepancies and suggest process improvements. 
• Accountability: Takes ownership of tasks, follows through on commitments, and ensures timely completion of work. 
• Team Collaboration: Ability to work effectively both independently and as part of a team, supporting colleagues when needed. 
• Adaptability: Willingness to adapt to changing processes and new technologies to improve efficiencies.